Expenses & other income Pro

This feature is part of the Pro plan.

Payments show you what's coming in. Expenses show what's going out. If you track both, the app shows your real profit, not just revenue. This feature is available on the Pro plan.

Open the Expenses list.
Tap the add-expense button.
Pick the category and enter the amount. The date is at the top of the form: it starts on today, tap it to change it.
Choose where the cost belongs: General, One class type or Several class types.
Save.

Expense categories (like rent, equipment, advertising) let you group your costs, so you can see where the money's going. The category you pick moves to the top of the form, next to the date, and tapping it lets you pick another. The other income form works the same way.

Tip: Long-press an expense or other income entry in the list to edit or delete it straight away, without opening it.

There are three allocation modes: General is for costs that burden your whole business (rent, insurance, marketing), and these aren't broken down by class type. One class type assigns the whole amount to a single class type. Several class types divides it across class types: tick the ones that share it in the list, and each row shows its amount and percentage. Whatever isn't assigned to a class type stays Unallocated.

Split by picks how the rows are worked out. Equal: equal parts. Attendance, Sessions, Hours: in proportion to the recorded attendances, sessions held or hours taught, from the month of the expense, the previous month or the last 3 months. Ratio: you type a number for each class type (for example 10, 17, 3) and the amount is split in that ratio. Manual: you type the amounts or percentages yourself.

Tip: For rent, Hours is usually the fairest basis; for equipment, Attendance. If you change an amount by hand, the split switches to Manual and keeps what you typed. Only the amounts are saved, so reopening an expense never recalculates its split.

The allocation determines what the per-class-type profit shows in stats. It doesn't affect your total revenue or total expenses.

In the Expenses list, each row shows where the cost belongs: the class type's name for one class type, a coloured dot for each class type when it's split across several, and General when it isn't split. To see only one class type's costs, open the filters with the filter button, tap the Filters icon next to the search field and pick the class type. The list then shows only the expenses that have a share on that class type.

If you have income that isn't a student payment (like a workshop or a sponsorship), you can record it as Other income, also with its own categories.

Recorded expenses and other income feed into your stats: on the charts, expenses show up as negative values, so you can read off your profit too.

Expenses & other income Pro

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